Spring 2005

Volume 45, Number 4

Tips from the Trenches

by Deb Lockwood

This is the second in a series of articles about practical shortcuts and tips for common software applications. The last article focused on Adobe FrameMaker. In this article we look at Microsoft Word.

The section "Word Shortcuts," below, lists shortcuts for navigating a Word document, applying styles, selecting text, cutting and pasting, formatting text, and aligning paragraphs.

In "Viewing Microsoft Documents," you will find links to Microsoft viewer application downloads. These viewers let you view a document created using an Office application without actually having that software application on your PC.

Word Shortcuts

Following is a list of shortcuts you can use to perform common functions in Word.

Navigation Shortcuts

Style Shortcuts

Text Selection Shortcuts

Cutting and Pasting Shortcuts

Text Formatting Shortcuts

Paragraph Alignment Shortcuts

Viewing Microsoft Documents

Microsoft has made available several freeware applications that you can use to view documents created using Office applications, including viewers for Word, Excel, Visio, PowerPoint, and Access. These can be useful both for reading files for which you don't own the application itself, and for your clients who may not own an application you use to create documents.

• Word 2003, 2002, and 2000
  office.microsoft.com/en-us/assistance/HA011496951033.aspx
• Visio 2003
  www.microsoft.com/downloads/details.aspx?FamilyId=3FB3BD5C-FED1-46CF-BD53-DA23635AB2DF&displaylang=en
• Excel 2003, 2002, 2000, and 97
  office.microsoft.com/en-us/assistance/HA011620741033.aspx
• PowerPoint 2003
  www.microsoft.com/downloads/details.aspx?FamilyId=428D5727-43AB-4F24-90B7-A94784AF71A4&displaylang=en
• Snapshot Viewer for Access 2003, 2002, 2000, and 97
  www.microsoft.com/downloads/details.aspx?FamilyId=B73DF33F-6D74-423D-8274-8B7E6313EDFB&displaylang=en